Posts Tagged ‘tools’

Do You Rely On Spell Check Or Just Use It As A Tool? – pt.2

Saturday, February 8th, 2014

Tallent Agency VA Services

As I see more and more instances of writers obviously using whatever spell check and/or auto-correct applications suggest, I felt a need to update this former blog post.

The its and it’s and they’re, their, there issue seems to be out of control – even more so than I have ever seen before! Obviously, programs are just that, programs. Your Word spell check and auto-correct programs cannot know which instance of a word you are wanting to use so you need to also KNOW one from the other …

But it boggles my mind to hear from high school and college friends that spelling and the right instance of a word are rarely, if ever, even pushed in their classes. As a former Straight A and often Honor Roll student in spelling and English, as grammar was called in “my day”,
it saddens me that something I personally find to be so important is considered NOT to be so much so. :-(

Do you find yourself relying on Word’s spell check or the one in your email client? I don’t and here is the reason why …

As was pointed out by my favorite “go to” authority on spelling and grammar questions, Daily Writing Tips:

Writers need to keep two things in mind about spell checkers:

1. They cannot catch any misspellings if a writer doesn’t let the application run.

2. They cannot be entirely trusted to catch every spelling error.

I agree. I use the spell checking options AFTER I perform my own writings, documents, etc. and when proofreading for others. This checks ME to make sure I notice where there might have been a problem or a question because those references DO stand out or get highlighted.

As stated above, the spell checkers often make a “mistake” as far as the instance or appropriate usage is concerned. Things need to be seen in perspective of what is meant and what is stated. Often the spellchecker might go crazy popping up and suggesting a spelling you KNOW you do not want because it can not tell how you are using it.

Often I have seen my correct spelling suggested as wrong with a recommendation
that I mean, for example:

their instead of there or they’re – I do know the difference and which one to use but occasionally the spell check OFFERS one of the other options and if I went by those suggestions I would NOT be the perfection-driven proofreader that I am.

Do NOT rely on the spellcheckers – if in doubt – and I openly admit that on some words
I often am- I just “google” what I THINK it should be OR even what I think IS misspelled
and use that reference to make my decision.

After all, until I “train” it, every spell checking application insists that I am spelling MY name wrongly, lol.

Betty on laptop

animated Betty on laptop

Remember, I am a Virtual Assistant who LOVES to do editing and proofreading assignments along with research, blog posts, article submissions and social media maintenance!

Tallent Agency
St. Louis County, MO
Phone: (636) 451-6213
Email: jantallent@gmail.com

Back It Up – Again & Again!

Friday, January 24th, 2014

Tallent Agency VA Services

Well, I know this well from total hard drive crashes, viruses wiping out all of my files and almost any other catastrophe
you can imagine …

… but I got lax and BOOM! It happened again!

I babysit my 2 and 4 year old grandsons between 10 1/2 and 11 hours
a day. Meanwhile I am also self-employed as both a Virtual Assistant
and the editor of Rim Digest ezine, a newsletter for marketers and small business owners.

I *think* I am doing a pretty decent job of balancing it all, and then …

I was doing my belated yearly “clean up the emails” portion OF getting my PC cleaned
off for the new year … made wonderful folders for 2012 and 2013 in my gmail program …
sorted any that needed filed and filed them – and as I was doing the “move” option
for ALL of the 2013 files, my 2 year old grandson slammed into the back of my office chair,
my mouse hand slipped and the entire 2013 folder with many SUB-folders of carefully
saved and filed emails went POOF!

Please note: ALL other important files on my computer are backed up to dvd at least monthly and also when any major changes have been made.

Thank goodness I also save the important client emails as files in my client folder in my PC files in their own categorized folders. These do not include the back and forth conversations, however, just usually the initial task email, any updates that need made and the finished product / final email.

Luckily, for me, this time I mostly lost a few THOUSAND filed recipes in their own categories, hundreds of free kindle book download links from the confirmation emails, all of the fun or informative facebook post emails I opted to have delivered to my inbox AND ALL of the emails AND yahoo chat sessions from when my hubby of now almost 2 years & I met and started email and chat flirting, etc.

So, yes, it could have been worse BUT with my knowing how easily our PC and internet worlds can come crashing down among us, I am banging my head against the keyboard
at my gross negligence and carelessness that even allowed my emails to be in jeopardy.

blah!

sigh …

So, now that I have reminded you, stop whatever you are doing and back up ANYTHING you cannot afford to lose and even things that will just “hurt” to have lost.

Remember, I am a Virtual Assistant who LOVES to do editing and proofreading assignments along with research, blog posts, article submissions and social media maintenance!

Why not Schedule a Project now?

Do You Rely On Spell Check Or Just Use It As A Tool?

Thursday, January 9th, 2014

Tallent Agency VA Services

Do you find yourself relying on Word’s spell check or the one in your email client? I don’t and here is the reason why …

As was pointed out by my favorite “go to” authority on spelling and grammar questions, Daily Writing Tips:

Writers need to keep two things in mind about spell checkers:

1. They cannot catch any misspellings if a writer doesn’t let the application run.

2. They cannot be entirely trusted to catch every spelling error.

I agree. I use the spell checking options AFTER I perform my own writings, documents, etc. and when proofreading for others. This checks ME to make sure I notice where there might have been a problem or a question because those references DO stand out or get highlighted.

As stated above, the spell checkers often make a “mistake” as far as the instance or appropriate usage is concerned. Things need to be seen in perspective of what is meant and what is stated. Often the spellchecker might go crazy popping up and suggesting a spelling you KNOW you do not want because it can not tell how you are using it.

Often I have seen my correct spelling suggested as wrong with a recommendation
that I mean, for example:

their instead of there or they’re – I do know the difference and which one to use but occasionally the spell check OFFERS one of the other options and if I went by those suggestions I would NOT be the perfection-driven proofreader that I am.

Do NOT rely on the spellcheckers – if in doubt – and I openly admit that on some words
I often am- I just “google” what I THINK it should be OR even what I think IS misspelled
and use that reference to make my decision.

After all, until I “train” it, every spell checking application insists that I am spelling MY name wrongly, lol.

Remember, I am a Virtual Assistant who LOVES to do editing and proofreading assignments along with research, blog posts, article submissions and social media maintenance!

Tallent Agency
St. Louis County, MO
Phone: (636) 451-6213
Email: jantallent@gmail.com

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Welcome

Over the past 15 years, Jan Tallent has spent countless hours providing writers and webmasters with free friendly tips on how to correct spelling and grammar errors in their written material.

From the feedback received she decided that since proofreading and editing help was so desperately needed, she should build a business around something she enjoys doing, while at the same time providing a valuable service to business owners and writers.

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Jan Tallent
Tallent Agency
Phone: (636) 451-6213
Email: jantallent@gmail.com
Twitter: @jantallent
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