Archive for the ‘Record Keeping’ Category

Back it up, make a copy & back it up again!

Sunday, January 2nd, 2011

Tallent Agency VA Services
I am a stickler for backing up after two huge computer crashes and a domain company going out of business and BOOM! all of their customers’ files being ALL GONE with NO warning.

I always rename a page on my site that I am updating as “name2.html” – always – BUT, last night, being careless and in a hurry to update my rates page, I neglected to do so and …

what happened next was a near disaster!

ONE teeny tiny error messed up the entire page AND since I had recently cleared my web cache as well, I had no previous instance of the page to copy and start over. I do USUALLY remember to update the files on my laptop, which I use pretty much exclusively for my Twitter tweeting, Facebook commenting and my Facebook Fan Page , BUT, as luck would have it, I had not updated my laptop as I had not used it except to do client work for the past week!

Thank goodness I did make a CD backup the last time I updated the site and added the new Social Media Assistance Package or I have no idea how I would ever have fixed things on that messed up page.

So, please, take a lesson from MY mess up and make sure you:

Name any page you are updating, for example, rates.html – to rates2.html and keep checking that one as you work before making it a permanent change to rates.html

Copy your web site pages, blog posts, etc. to a CD and if possible have them also backed up to another computer or spare room on your domain

Double check that your backups are correct before you do anything permanent that can not be undone or fixed.

Enjoy your wonderful web site and/or blog!

Happy 2011 to all of us! May this be our most successful and wonderful year yet of many more to come that just get better and better!

Remember, I am a Virtual Assistant who LOVES to do editing, proofreading
and transcription assignments along with research, blog posts, article submissions
and social media maintenance!

Why not Schedule a Project now?

Be Sociable, Share!

You Can’t Do It Alone … AMEN!

Wednesday, June 30th, 2010

Tallent Agency VA Services
One of my favorite clients Jennifer Davey, of JJS Coaching
shared this great article with one of the Linkedin groups
we belong to. With her permission, I am sharing it with
my readers, along with my own thoughts on this
very important subject.

You Can’t Do It Alone, By Jennifer Davey

To make money (more than you’re making now) you need someone to help you.
That someone can be a coach, a virtual assistant, a programmer, a copywriter
or any other kind of support staff. It might even be a mix of “someones”.

Tending to all the details involved in running your business can take up a big chunk
of your day. It can take time away from marketing, creating and other activities
that only YOU can do in your business. Bringing on support staff to help you,
or a coach to give you support and direction, can be the boost you need
to take your business to the next level.

You may be thinking, “I can’t afford to pay a coach, or some other type of support staff.”
But remember, this support will help you get clients, build your business and make more income. It’s an investment that will give you a terrific ROI.

Think about it: If you had certain tasks off your plate, would you have more time to market? If you could have someone implement some of your marketing tactics for you, would that be a time-saver? Would it bring in more clients and more income? If you had a coach helping you design a business plan, a marketing strategy or just helping you get out of your own way, what would that do to your bottom line?

Still having trouble justifying support? Check out this finding from the ICF’s (International Coach Federation) Coaching Client Study: “The ROI (return on investment) for companies (that are coached) can be significant….. with a median return of 7 times the initial investment. In fact, almost one fifth (19%) indicated an ROI of at least 50 (5000%) times
the initial investment while a further 28% saw an ROI of 10 to 49 times the investment.”

WOW! It makes you think about how much you’re missing out on NOT having support.

Schedule a FREE Discovery Session to explore how Jennifer can help you get clients,
build your business and make more income.

Thanks, Jennifer. So many of my clients have reported increased business and creativity
once they start outsourcing things that they usually do not LIKE to do or are not at their very best at.

I have helped clients with research, their social marketing maintenance – so that they can spend their time on the fun, interactive facet of this practice, scheduled appointments & booked interviews and a lot more as a Virtual Assistant.

When you think of all of the outsource-able duties you spend your valuable time on,
when you could, instead, be free to perform the ones you really want to do or excel at,
having a helper or even several, may be the way for you to go to grow your business.

Remember, I am a Virtual Assistant who LOVES to do editing, proofreading
and transcription assignments along with research, blog posts, article submissions
and social media maintenance!

Why not Schedule a Project now?

Jan Tallent
Tallent Agency Virtual Assistance


Be Sociable, Share!

To Specialize or Not, as a Virtual Assistant

Tuesday, May 25th, 2010

Tallent Agency VA Services
When I decided to move my home based office services business
forward to the now popular Virtual Assistance niche, I saw a lot
of advice both for and against specializing my services.

Knowing where my strengths lie and where I have NO expertise,
I decided that specializing was the way for ME, personally, to go.

It is like when I worked in the *real world* as a Kelly Girl, which was a huge employer
for temporary office help, I only accepted assignments for file clerk, receptionist or general office. I could DO many office tasks but either did not feel qualified or frankly, did not WANT to perform several of the jobs that were offered to me.

I turned down several office management job offers although I was qualified TO do
the jobs – I instead opted to train someone else to fulfill the duties for those jobs.
I did not want the responsibility of running the offices and preferred to have set tasks
to perform daily as apposed to being in charge of staff and the stress that I saw coming with those jobs.

This said, there are Virtual Assistance services that I cannot do or do not want to do.
So I am concentrating on my strengths, which are:




Social Network Assistance


Because each client is as different in his or her way of wanting things done
as each office is, I am constantly in training as I work with each person.
Since I love to work and love to learn, this is a great business for me to be in.

Kind of like when I had temp jobs with Kelly Girl, I am responsible to get my portion
of the work done but ultimately NOT having the headaches and stresses of the business owner. Of course, I do still have those with my OWN businesses, but that is another story.

Since I know that most of us are feeling this money crisis, to both ensure that I can work steadily and to help the budget of potential clients, I have come up with my retainer plans. This can be of huge benefit to those who need my services but cannot afford, or do not want to spend, my hourly fees. I have beaten every other reputable deal I could find
in my specialties to achieve this.

Here are my Retainer Services – Paid in advance ONLY:

* Proofreading, Editing, Social Networking Assistance, Help Desk Assistance,
Email Account Maintenance, Blog Posting, Web Page updates, Submitting your Blogs
& Articles to directories, etc. can be retained weekly or monthly to save you money
and assure continual work flow.

* Ten hours per week $15 per hour = $150

* Fifteen hours per week $13 per hour = $199

* Twenty hours per week $11 per hour = $220

* You can use your entire retainer fee on one project
OR mix them up in any categories as needed

* Monthly retainer of at least 20 hours per week, EVERY week,
booked and paid in advance for a month at a time = $10 per hour.
Limited to TWO monthly retainer clients.

Click here to schedule a retainer project

Remember, I am a Virtual Assistant who LOVES to do editing,
proofreading and transcription assignments!

Jan Tallent
Tallent Agency Virtual Assistance


Be Sociable, Share!
Follow Jan Tallent

Over the past 17+ years, Jan Tallent has spent countless hours providing writers and webmasters with free friendly tips on how to correct spelling and grammar errors in their written material.

From the feedback received she decided that since proofreading and editing help was so desperately needed, she should build a business around something she enjoys doing, while at the same time providing a valuable service to business owners and writers.

Get Updates

Enter your email address:

Delivered by FeedBurner

This is not a mailing list. You'll receive one update per day only when new content has been added to this site.
Contact Information

Jan Tallent
Tallent Agency
Phone: (636)-259-6920
Twitter: @jantallent
Join me on Networked Blogs!