Archive for the ‘Record Keeping’ Category

Back It Up – Again & Again!

Friday, January 24th, 2014

Tallent Agency VA Services

Well, I know this well from total hard drive crashes, viruses wiping out all of my files and almost any other catastrophe
you can imagine …

… but I got lax and BOOM! It happened again!

I babysit my 2 and 4 year old grandsons between 10 1/2 and 11 hours
a day. Meanwhile I am also self-employed as both a Virtual Assistant
and the editor of Rim Digest ezine, a newsletter for marketers and small business owners.

I *think* I am doing a pretty decent job of balancing it all, and then …

I was doing my belated yearly “clean up the emails” portion OF getting my PC cleaned
off for the new year … made wonderful folders for 2012 and 2013 in my gmail program …
sorted any that needed filed and filed them – and as I was doing the “move” option
for ALL of the 2013 files, my 2 year old grandson slammed into the back of my office chair,
my mouse hand slipped and the entire 2013 folder with many SUB-folders of carefully
saved and filed emails went POOF!

Please note: ALL other important files on my computer are backed up to dvd at least monthly and also when any major changes have been made.

Thank goodness I also save the important client emails as files in my client folder in my PC files in their own categorized folders. These do not include the back and forth conversations, however, just usually the initial task email, any updates that need made and the finished product / final email.

Luckily, for me, this time I mostly lost a few THOUSAND filed recipes in their own categories, hundreds of free kindle book download links from the confirmation emails, all of the fun or informative facebook post emails I opted to have delivered to my inbox AND ALL of the emails AND yahoo chat sessions from when my hubby of now almost 2 years & I met and started email and chat flirting, etc.

So, yes, it could have been worse BUT with my knowing how easily our PC and internet worlds can come crashing down among us, I am banging my head against the keyboard
at my gross negligence and carelessness that even allowed my emails to be in jeopardy.


sigh …

So, now that I have reminded you, stop whatever you are doing and back up ANYTHING you cannot afford to lose and even things that will just “hurt” to have lost.

Remember, I am a Virtual Assistant who LOVES to do editing and proofreading assignments along with research, blog posts, article submissions and social media maintenance!

Why not Schedule a Project now?

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Selecting a Domain Name

Monday, July 22nd, 2013

Tallent Agency VA Services

You want to create a website, or maybe you already have a
website with the free account that came with your ISP. The
addresses you get with most ISPs are hardly professional, and
if you intend to use your website for business, then a domain
name is defiantly required.

A domain name is like a street address but for the internet.
For example, is a domain name.
Every computer on the internet has a numerical address, which is called the IP address.

Every time you log onto the internet, your computer gets a new IP
address. Humans are not very good at remembering numerical
addresses, so domain names are designed to benefit us humans.
The domain name points to the IP of the web server hosing the website.

It’s very important to carefully think about the domain name
you want to register before actually registering it. There is no
limit on the number of domain names a person can own, but they
do cost money, so there will be personal limits.

My first suggestion is to register your own name and also the name
of your business, if possible.

You may want to decide which country you wish to target. There are
several different types of domain names that target different
countries. The domain names ending in .com are either worldwide,
or America and domain names are for England, etc. Many
countries have their own domain name system.

If you have an existing company name or brand name, then you
will be looking to purchase a domain name as similar to that as
possible. Otherwise, spend some thought now about what domain
name you would like. You ideally want your domain name to be as
short as possible, and something that is very memorable and easy
to spell. Visit one of the domain registration websites and
start searching for available domains.

Once you’ve found a domain you like, I think it’s quite
important to check similar sounding domain names and the same
names with the different extensions. You don’t want to sound
similar to an x-rated site; it could possibly put people off from
trying to find your site in the future.

Remember to renew your domain name subscription when it runs
out, otherwise you could well find someone else will take your
precious domain name.

( I seriously had this happen to me about ten years ago – UGH! –
I had somehow let my former domain name expire PLUS had spent hundreds
of dollars on advertising FOR this domain – was out of town for the weekend
to attend a funeral and upon returning found out that not only had my domain name
expired and been bought by someone else BUT they were operating
a PORN SITE and even worse, if possible – my advertising money
had gone to drive traffic to this new site! )

It might be a good idea for you to send all of the domain registration information,
etc. to your Virtual Assistant and have her keep up on this aspect of your business
along with the numerous other she can perform for you!

Remember, I am a Virtual Assistant who LOVES to do editing and proofreading assignments along with research, blog posts, article submissions and social media maintenance!

Why not Schedule a Project now?

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Your Virtual Assistant Can Help With Your eBay Sales or Store!

Monday, April 22nd, 2013

Tallent Agency VA Services

I was an eBay power seller until I moved from my little country town of Steelville, MO to Ellisville in St. Louis County in November of 2011.

I packed my most precious valuables and the things I absolutely had to have and downsized from a big, old 5 bedroom house to a sweet but small 2 bedroom apartment.

The movies and books and memorabilia from my retired store which were the things I was selling so well on eBay got left “for later”. Sadly, in June of 2012, my old house was burned to the ground by arson and I had never gotten around to making the trip to get these items.

For 2 years prior to moving, I had been listing and selling the great content I took home with me from retiring my brick and mortar store. I had an eBay store with over 2,000 items at one time. As I reduced my stock I eventually closed the eBay store to save the fee because you can literally list thousands of items on eBay without having to have “a store”.

It is more work to sell on eBay and get and retain power seller status than you might think. It literally took hours to list each item, find the image or images I wanted and to write descriptions to help them appeal and sell. Yes, there are ready-made templates on eBay IF the item is listed already, but I wanted mine to be more original and stand out from the crowd, and though a rare occurrence, there ARE mistakes in those cookie cutter descriptions and if you are not careful, you will have a misleading listing and this can cost you time, reputation and also money if you have to give a refund because the item was not what you stated it was.

Gotta toot my own horn a bit here, I have 100% positive feedback I have maintained for over 6 years on Jan’s eBay page. This is 1663 perfect transactions – both as a seller and a buyer :-)

Anyway, enough rambling! I can take your list of items along with pictures that you supply or those I can research and find and not only set you up in your own eBay store or listings but can maintain it all for you. If it is something as easy as movies or books, I can even use wikopedia or google and get informative descriptions to add to that area for you and make your offers stand out from the others.

Or I can just simply list your items and use the standard images that are on eBay for that purpose. This is a time consuming task that may be keeping your from selling on eBay yourself and being able to outsource the things you do not want to do or do not have time to do can make all the difference in moving forward to getting rid of things you no longer want or need and getting some income from it.

If this sounds like something you would like to check into more, just drop me a line at jantallent at and we can chat about the possibilities.

Remember, I am a Virtual Assistant who LOVES to do editing and proofreading assignments along with research, blog posts, article submissions and social media maintenance!

Why not Schedule a Project now?

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Follow Jan Tallent

Over the past 17+ years, Jan Tallent has spent countless hours providing writers and webmasters with free friendly tips on how to correct spelling and grammar errors in their written material.

From the feedback received she decided that since proofreading and editing help was so desperately needed, she should build a business around something she enjoys doing, while at the same time providing a valuable service to business owners and writers.

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Contact Information

Jan Tallent
Tallent Agency
Phone: (636)-259-6920
Twitter: @jantallent
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